Using HHS External User Management System for work

The Department of Health & Human Services (HHS) works with IDMe to verify your identity for the External User Management System (XMS). IDMe is certified against federal standards to provide secure identity verification. Your IDMe Verified Identity helps businesses and government agencies ensure that the person logging in is really you and not someone pretending to be you.

This article explains how to set up your IDMe Wallet to use with XMS for work purposes.

Important

If you are accessing the External User Management System (XMS), or another HHS application, for personal use, visit Health and Human Services Department and IDMe.
If you are looking for the National Practitioner Data Bank (NPDB), go to National Practitioner Data Bank and IDMe.

Get started

XMS requires that the email address on your XMS account be the default email on your IDMe Wallet. Because of this requirement, the process varies slightly depending on whether you already have an IDMe Wallet or are creating one for the first time.

Select the appropriate tab below for step-by-step instructions.

If you are an existing IDMe member, do not create another wallet. Instead, you’ll need to:

Add your work email
Sign in to XMS and consent to share your verified identity information

Add your work email address

To add your work email address:

Go to IDMe My Wallet and sign in.
From My Wallet, select Profile, then in the Email section, select Add an email.
Enter your work email address. If you want to label this email address as your work email, check the box next to "Work".
Select Send confirmation. A confirmation message will be sent to your work email.

Tip: If you don't receive the email, check your spam folder. You can select Resend confirmation to send a new confirmation email.
Select the link in the email to confirm this email address.
After you have confirmed the email, it displays in the “Profile” tab.
To set your new email address as the default address, select the three dot menu next to the email, then select Update to primary email.

Sign in and share your information

To access XMS:

Go to the HHS External User Management System.
Select Sign In with IDMe, then sign in and complete multi-factor authentication (MFA).
If required, follow the prompts to provide any additional information.
From the Authorize screen, review the information that XMS will receive and then select Allow to consent to share that information with them.

If you have never created an IDMe Wallet, you need to:

Create one using your personal email address
Add your XMS email as the default email on your IDMe Wallet
Verify your identity

Note: If you live outside the United States, you’ll need to verify your identity on a video call. To learn how, visit Verifying if you live outside of the United States.

Create an IDMe Wallet

To help ensure you always have access to your IDMe Wallet, create it using your personal email address, then add your XMS email.

To create a new wallet:

Go to IDMe and select Create a wallet.
Enter your personal email address and a strong password, then select Create wallet. Learn how to create a strong password.
Follow the prompts to finish setting up your IDMe Wallet and to confirm ownership of your email.

Add your XMS email as the default email on your IDMe Wallet

To successfully verify your identity for XMS, the email address you use with XMS must be the default email address on your IDMe Wallet.

To add your XMS email as default:

Go to IDMe My Wallet and sign in.
From My Wallet, select Profile, then in the Email section, select Add an email.
Enter your work email address. If you want to label this email address as your work email, check the box next to "Work".
Select Send confirmation. A confirmation message will be sent to your work email.

Tip: If you don't receive the email, check your spam folder. You can select Resend confirmation to send a new confirmation email.
Select the link in the email to confirm this email address.
After you have confirmed the email, it displays in the “Profile” tab.
To set your new email address as the default address, select the three dot menu next to the email, then select Update to primary email.

Verify for XMS

You only need to verify your identity once—then you can use your IDMe log in at XMS and anywhere else IDMe is accepted.

To verify for XMS:

Go to the HHS External User Management System.
Select Sign in with IDMe and sign in.
Set up multi-factor authentication (MFA).
You can verify using one of these methods:
- Self-Service: For step-by-step instructions, visit Verifying with Self-Service
- Video Call: For step-by-step instructions, visit Verifying with a short video call.
- In Person: For step-by-step instructions, visit Verifying your identity in person.
From the Authorize screen, review the information that the organization will receive and then select Allow to consent to share that information with XMS.

After IDMe verifies your identity, you will receive a confirmation message as a way to protect you from fraud.

Getting help

IDMe

IDMe can help if you have trouble with the identity verification process. Common issues include:

Sign-in issues
Uploading identification documents or selfies
Fixing documents that were rejected

XMS

They can best help with questions and next steps after you complete the verification process. For example, you may have questions about your benefits or services. Before contacting them:

Confirm your verification was successful
Confirm you shared your information with the organization
Review our best practices and sample messages of how to request help from the organization you need to access

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